蘑菇视频

Property records are continuously updated to reflect new acquisitions and the removal of disposed items. Federal and state regulations require the university to verify the accuracy of these records through a physical inspection of property each year. These inventories are subject to annual federal audit, as the documented property records are used to support the university鈥檚 indirect cost recovery from government agencies (Ref. OMB Circular A-21 J.12). Auditors evaluate the accuracy of your inventory alongside sample inventories from other departments as representative of the entire university system. Errors could result in significant loss of overhead funding.

Physical inventory is conducted using a bar code scanner. To properly complete the inventory, each department must be searched systematically. All controlled property in your departmental possession must be scanned, regardless of which department owns it, you must report what is physically present, not just what appears on your departmental listing.

The scanner updates location and usage information in the property record without changing ownership. Per FAR 45.5, the 鈥渦se鈥� status of each asset must be recorded during inventory, which is built into the scanner program.

The physical inventory must be fully completed by the end of March each year. The scanner program runs daily. The inventory is considered complete only when:

• All scanner data has been uploaded
• Any additional items have been resolved
• All unlocated property has been properly documented

Items not located for two consecutive inventories will be removed from the department property records as part of year-end processing.

Finally, each Campus Property Coordinator must certify that the campus inventory is complete. The signed certification form must be submitted to 蘑菇视频 Property Campus Coordinator at uaa.property@alaska.edu for processing.